1. BACKGROUND

The Government of Mongolia (GOM) with support from the Asian Development Bank (ADB) is implementing “Regional road development and maintenance project (Phase III)”. The project Executing Agency (EA) is the Ministry of Road and Transport Development (MRTD). Under the project, the EA is seeking to recruit a qualified Project Coordinator for the Project Implementing Unit (PIU) who will be engaged on a full-time basis.

2. OBJECTIVIES OF THE ASSIGNMENT

Project Coordinator will be responsible for the overall project management including technical tasks and coordination of the PIU work in implementation of the project. They would be responsible for the quality of technical, operational, organizational and administrative activities of the Project that is needed for efficient implementation.

Project Coordinator will be responsible for overseeing all activities of the PIU, ensuring consistency of the Project, performing overall coordination and follow up of the Project activities, providing guidance to PIU staff, coordinating project activities with other implementing agencies and officials, and generally assisting the MRTD in the successful implementation of the road maintenance project. The PIU coordinator will be accountable for successful, timely and effective implementation of the project and achievement of project development objectives.

3. Detailed tasks include:

• Ensure and coordinate successful implementation of the Project in accordance with the loan agreements, project documents and all policies and procedures of the Client and the ADB;
• Establish project management system with the introduction of MIS, including internal procedures of routine data filing, information exchange among the EA, IA and PIU for PPMS, procurement, disbursement, financial management including internal auditing, and required reporting on project progress and safeguards;
• Supervise collecting information for reporting requirements of ADB including, quarterly progress reports, PPMS and project administration manual (PAM) updates for ADB’s mission, and submit required reports in a timely manner;
• Acquire adequate facilities, equipment and other resources to ensure the efficient operation of the project implementation unit and fulfillment of its responsibilities;
• Manage and assist planned technical support packages within project scope;
• Ensure regular monitoring of the status of project activities (through the preparation and updating of implementation plans and schedules, disbursement projections, etc.), including preparation and transmission of comprehensive progress reports as required under the conditions of the loan agreements, and other reporting requirements under the Project (e.g., annual audits);
• Ensure contact and communication with other entities involved in the project implementation to ensure cooperation and coherency in planned and ongoing programs, as well as regular exchanges of up-to-date information regarding the Project;
• Manage and coordinate project planning and budgeting including review and submission of consolidated list of planned activities and expenses to the Steering Committee on a quarterly basis;
• Prepare and update project work plans (administration, survey, training etc.), submit such plans to the Project Steering Committee (PSC) and the ADB for go-ahead, and ensure their implementation consistent with the provisions of the project document;
• Supervise daily activities of the PIU, evaluating performance and operating effectiveness (including ongoing staff performance evaluations and feedback), making recommendations for change as necessary;
• Oversee the selection and hiring of short or long term technical assistance (for example, auditors, translators and interpreters, training delivery, project management support, etc.) to the PIU, including approval of Terms of Reference and shortlists of candidates and supervise the work of such contractual assistance;
• With the assistance of concerned PIU staff, develop and oversee the implementation of standardized administrative and operating procedures for the Unit, including, reporting formats for financial transaction under the Project (Credit and counterpart fund accounts) with the Financial Officer; procurement and contracting tracking system with the Procurement Officer;
• Act as a principal representative of the project during review meetings, evaluations and discussions, hence, be responsible for preparing review and evaluation reports such as the annual project report for the consideration of the Client and the ADB;
• Report progress of project implementation to the PSC on a regular basis and ensure timely implementation of decisions made by the PSC;
• Ensure timely preparation and submission of required reports, including technical, financial, and project implementation reports;
• Implement internal control systems according to the rules and regulations set by the Client and the ADB;
• Monitor the Project performance indicators and evaluate the impact of the Project activities;
• Liaise with and maintain close working relationships with all stakeholders (e.g., ministries, agencies, external partners, NGO/CSO) for successful implementation of the Project;

Qualifications. The Project Manager should hold BS/MS in Civil Engineering or related field and possess relevant experience in road sector and training in Project /Construction Management /Engineering Design /Road Maintenance /Procurement/ Contract Management (FIDIC), minimum 10 years of working experience in road construction industry and construction supervision, minimum 3 years of experience Chief Engineer for Contractor of construction or Team Leader for Supervision Consultant team or Project Manager of familiar project, minimum 2 years of relevant international project management experience, experience of managing ADB projects and experience in Road Construction Design would be an advantage; have excellent knowledge of spoken and written English.

If you possess the above qualifications, please submit a cover letter indicating why she/he considers her/himself suitable for the position, detailed public servant CV highlighting skills/experience, copy of diplomas or certificates, one reference letter from last two employers no later than 16:00, 4 January 2024. Only those successful candidates will be contacted. The application documents under the name of Project coordinator shall be submitted in person to the below address. The submitted documents will not be returned to the applicants. Incomplete applications would not be considered. If you need any further details, please feel free to contact us.

Contact address:  Ministry of Road and Transport Development, Government Building-13, room 307, Chinggis Avenue 11, Ulaanbaatar 14251, Mongolia Contact person: Tsend.B

Tel: +(976) 51263179