1. BACKGROUND

The Government of Mongolia (GOM) with support from the Asian Development Bank (ADB) is implementing “Regional road development and maintenance project (Phase III)”. The project Executing Agency (EA) is the Ministry of Road and Transport Development (MRTD). Under the project, the EA is seeking to recruit a qualified Project accountant/ financial management specialist for the Project Implementing Unit (PIU) who will be engaged on a full-time basis.

2. OBJECTIVIES OF THE ASSIGNMENT

The position is fully responsible for the project billing process, including responding to EA, MOF, ADB inquiries, in accordance with the in compliance with financial covenants of the Loan Agreement, Loan Disbursement Handbook of ADB and applied accounting standards and billing policy. S/he would be responsible for planning and managing disbursement activities including monitoring of the project fund utilization and timely disbursement of funds, preparation of withdrawal applications and related financial documents for ADB’s review, processing of payments to consultants and contractors, financial records keeping, and preparation of regular financial reports, arranging documents for annual audits. Main tasks include the preparation of quarterly and annual budgets; (ii) preparation of quarterly and annual financial reports; (iii) tracking disbursement progress of the PIU; (iv) completing cash management and disbursements; (v) maintaining a fixed asset system; (vi) calculating and paying personal income tax for contracted FA PIU staff; and (vii) preparing financial and disbursement documents or other financial reports.

Detailed tasks include:

• establish an efficient and effective financial management system for the project implementation in accordance with ADB policy and procedural requirements and implementing such financial management system and develop the project financial management manual;
• preparing quarterly and annual budgets, to assist PIU to plan and program their activities;
• preparing quarterly and annual financial reports;
• tracking disbursement progress of the PIU;
• completing cash management and disbursements;
• maintaining a fixed asset system;
• calculating and paying personal income tax for contracted PIU staff;
• preparing financial and disbursement documents or other financial reports;
• assist in establishing appropriate project accounting procedure for the PIU, verify if internal control system is employed, check current internal audit, external or government audit, and recommend any changes as appropriate;
• assess availability of counterpart funding, operation and maintenance budgets, and subsidies as appropriated; and prepare project financial information, including cost estimates and financing plan;
• identify areas for improvement and training needed with respect to the quality of financial statements, disclosure, and notes to the financial statements, and develop templates for the annual financial statements;
• evaluate the year-by-year compliance with ADB loan covenants dealing with counterpart funds, financial management of the EA and assist with reporting as required; and
• conduct real-time monitoring and adjustment on status of various components and loan categories, and changes in demands for ADB loan proceeds and domestic counterpart fund under each of the contracts.

Qualifications. The Project Accountant should hold BS/MS in Accounting/Financial Management/ Business or Engineering, with detailed knowledge of project contracts and change order documents and minimum 5 years of experience in accounting; ideally have good knowledge of spoken and written English.

If you possess the above qualifications, please submit a cover letter indicating why she/he considers her/himself suitable for the position, detailed public servant CV highlighting skills/experience, copy of diplomas or certificates, one reference letter from last two employers no later than 16:00, 4 January 2024. Only those successful candidates will be contacted. The application documents under the name of Project accountant/ financial management specialist shall be submitted in person to the below address. The submitted documents will not be returned to the applicants. Incomplete applications would not be considered. If you need any further details, please feel free to contact us.

Contact address:  Ministry of Road and Transport Development, Government Building-13, room 307, Chinggis Avenue 11, Ulaanbaatar 14251, Mongolia Contact person: Tsend.B

Tel: +(976) 51263179