VACANCY ANNOUNCEMENT

PROCUREMENT SPECIALIST

The Government of Mongolia has received a Loan from International Bank for Reconstruction and Development and International Development Association for Mongolia Transport Connectivity and Logistics Improvement Project (MTCLIP). The Project aims to  remove critical bottlenecks in the selected road networks and improve maintenance, deliver infrastructure and logistic services effectively to unlock potential of meat supply chain across the major freight routes, and address information asymmetry and administrative barriers by delivering timely information to the right parties. The project components are: (i) infrastructure investments; (ii) transport and logistics services; (iii) technical assistance and capacity building; and (iv) contingent emergency response.

This project is seeking a professional for the position of Procurement Specialist. The selected candidate will report directly to the Project Coordinator.

Objectives of the assignment: The procurement specialist shall be responsible for the facilitation and organization of all activities dealing with the project procurement, implementation of project procurement activities, and ensuring that all such procurement activities are carried out in accordance with the project procurement plan agreed with the World Bank.

Contract: Full-time for one year with possible extension based on performance starting from January 2024.

Duties and responsibilities: The Procurement Specialist will have the following duties (but are not limited to):

1. Ensure that goods, works, and services are procured in accordance with the Bank Procurement Regulations (November 2020) as stipulated in the Loan Agreement and applicable Mongolian Laws;
2. Prepare and regularly update procurement plans for the project in consultation with the project coordinator, Ministry of Finance (MoF), Ministry of Road and Transport Development (MRTD), Project Management Office (PMO), and other relevant stakeholders;
3. Organize project procurement in accordance with the approved plan and provide assistance to the evaluation committee in the tendering process;
4. Keep records of procurement activities including all procurement procedures, dates, and filing of procurement and contract documentation in consistence with the guidelines and regulations;
5. Timely enter all procurement actions/documents taken in the World Bank's STEP (Systematic tracking of exchanges in procurement), obtain the relevant approval from the World Bank through the system and ensure the principle of bidding transparency and issue contract awards;
6. Assist the Project Management Office (PMO) and evaluation committee/working group in drafting Terms of Reference (TORs), defining technical specifications, and negotiating contracts, submitting such documents to the World Bank and Ministry of Finance (MOF) for review and acceptance;
7. Prepare General Procurement Notices and other necessary notifications, respond to reviews of and/or requests on the issues of procurement;
8. Prepare procurement progress report and submit to the Bank and to MRTD, provide project management with regular updates on procurement activities;
9. Provide trainings and advice to the PMO staffs and project beneficiaries on procurement regulations;
10. Monitor the procurement plan performance against project plan and identify issues in shortfalls in contract award and disbursements, and undertake the remedial actions;
11. Conduct management of contracts for civil works, goods, and consulting services, including, but not limited to, supervision and inspection of activities under contracts; payments to contractors, suppliers, and consultants; and contract variations.
12. Document activities related to the procurement, consultant recruitment, and contract management and file these in a systematic and timely manner, in the agreed formats under the project accounting management system and the systematic filing and asset management system;
13. Undertake any other tasks related to the project for procurement, consultant recruitment, and contract management required by the project coordinator and MRTD.

Essential requirements:

• Graduate or higher degree in fields of Law, Public finance, Engineering, Economics, Management and/or other similar discipline;
• At least 5 years of professional experience in procurement and/or contract management, consultant recruitment for the project funded by the World Bank or other international development organizations;
• At least 2 reference letters from previous clients as proof of professional experience and work ethics;

If you possess the above qualifications, please submit a cover letter indicating why she/he considers her/himself suitable for the position, detailed public servant CV highlighting skills/experience, copy of diplomas or certificates, one reference letter from last two employers no later than 16:00, 23 Feb 2024. Only those successful candidates will be contacted. The application documents under the name of Procurement specialist shall be submitted in person to the below address. The submitted documents will not be returned to the applicants. Incomplete applications would not be considered. If you need any further details, please feel free to contact us.

Contact address:  Ministry of Road and Transport Development, Government Building-13, room 308, Chinggis Avenue 11, Ulaanbaatar 14251, Mongolia Contact person: L.Bayanzul

Tel: +(976) 51263179