ADB Loan 3679/3786-MON: The Regional Road Development and Maintenance Project

VACANCY ANNOUNCEMENT PROCUREMENT CONSULTANT

Project Background

The Regional Road Development and Maintenance (RRDM) project financed by the Asian Development Bank (ADB) has been implemented since 2019. The overall objective of the project are to rehabilitate and enhance safety of important regional road sections, including Ulaanbaatar-Darkhan-Altanbulag, and Khuiten Valley-Arvaikheer, and to improve the road asset management and road safety capacity. The Executing Agency (EA) is the Ministry of Road and Transport Development.

Scope of work

The procurement consultant will be responsible for successful implementation of the procurement plan of project activities under the supervision of Executing Agency. The procurement consultant will work closely with the EA, Ministry of Finance (MOF), ADB, PIU and other stakeholders involved in the project implementation.

Objectives of the assignment:

The primary objective of the assignment is to carry out the procurement plan activities in compliance with ADB’s procurement policies and procedures, and applicable local laws and regulations.

Duties and responsibilities:

• Procure works, goods and consulting services in in accordance with and the project procurement plan approved by ADB and the government, and its updates and ADB guidelines;
• Take an active role in the activities of bid evaluation committees (BECs), which includes planning and preparing bid documents, coordinating the preparation of technical specifications  and cost estimates, handling bid evaluations preparing bid evaluation minutes and reports for submission to ADB for review, ensuring all activities comply with the project’s procurement plan and ADB’s guidelines and procedures;
• Serve as the secretary in the BECs and Consultant Selection Committee (CSC) and support and provide advice to the BECs on ADB’s Procurement Guidelines (2015), Guidelines on the Use of Consultants (2018), and Bid Evaluation Guide (2018) as required;
• Carry out market surveys in relation to procurement of works, goods and consulting services as required;
• Based on the project documents, and in collaboration with the EA, develop, revise and maintain an up-to-date status of the procurement plan; and submit revisions ADB for review and approval on a regular basis as required;
• Prepare consultant recruitment documents such as consultant selection recruitment notices (CRSNs), request for proposals (RFP), expressions of interest (EOI) evaluation minutes and reports, technical proposal evaluation minutes and reports, contracts, and other submission documents for ADB’s review;
• Together with the Environmental Specialist, ensure that all contracts with civil works contractors incorporate the relevant provisions from the environment management plan (EMP);
• Be responsible for the input of required data into ADB review mission and portfolio reports
• Establish and maintain procurement filing system with all other relevant documents regularly in a systematic manner for ADB and government auditing;
• Ensure key dates and plans of each procurement or recruitment process are strictly followed in coordination with the project director and project coordinator;
• Report progress of the procurement planning on a monthly basis to the ADB, PIU project coordinator and prepare the procurement part of PIU’s quarterly and annual procurement reports.

Minimum Qualification Requirements:

• Bachelor’s degree in fields of transport, civil engineering, construction, law, finance and/or other similar discipline.
• At least 3 years of directly relevant experience in procurement of works and supply of goods, contract management for projects financed by multilateral financial institutions, including ADB and World Bank or major private sector companies
• Have a strong understanding of all key project processes, including construction and engineering, procurement, and contract management.
• Formal training and accreditation in procurement and familiarity with ADB’s Procurement Guidelines (2015), Consultant Guidelines (2013) and Bid Evaluation Guide (2018) will be an asset
• Fluent oral and written English proficiency
• High professional and personal integrity

Those with less or irrelevant experience need not to apply.  The candidates should provide at least 2 reference letters from previous clients as proof of professional experience and work ethics.

Interested individuals should apply through ADB’s Consulting Service Recruitment Notice (CSRN) following the link no later than 15 May 2024, 23:59 hour (Manila time).

Link: https://selfservice.adb.org/OA_HTML/OA.jsp?OAFunc=XXCRS_CSRN_PROFILE_PAGE&selNo=198146

Off-line expression of interest will not be received and evaluated.

Only short-listed candidates will be contacted and asked to (i) have a job interview with the selection committee; and (ii) provide proof of work experience and original copies diplomas and certificates at the interview.

Contact: Mrs. Tsend Baasaikhuu, Senior Analyst of the State Administration Department

Phone: 51267177 /267177, 88898211/

Ministry of Road and Transport Development of Mongolia, Government Building 13, Chinggis Avenue 11, Ulaanbaatar 14251, Mongolia