VACANCY ANNOUNCEMENT

MONITORING AND EVALUATION SPECIALIST

1. BACKGROUND

The Government of Mongolia (GOM) with support from the Asian Development Bank (ADB) is implementing “Regional road development and maintenance project (Phase III)”. The project Executing Agency (EA) is the Ministry of Road and Transport Development (MRTD). Under the project, the EA is seeking to recruit a qualified Monitoring and evaluation specialist for the Project Implementing Unit (PIU) who will be engaged on a full-time basis.

2. OBJECTIVIES OF THE ASSIGNMENT

The main objective of the Monitoring and Evaluation Specialist is to implement and update the comprehensive monitoring and evaluation plan for the Project and safeguard the Bank policies and standards in the monitoring and evaluation process to ensure the successful implementation of the project activities within the framework of relevant laws and regulations. The Project Monitoring and Evaluation provides information useful for ensuring all activities are conducted properly and on time and therefore delivering the expected outputs, assessing performance against expected results and determining whether the operation is on track to achieve its Project Development Objectives.

3. Detailed tasks include:
4. Serve as the point of contact on monitoring and evaluation (M&E) of the overall project for the Bank and other stakeholders and will be responsible for ensuring quality reporting in a timely manner on project implementation progress and answerable to any default in the overall M&E implementation
5. Review and update the M&E section of the PAM throughout the project period, including but not limited to institutional arrangements for M&E, data collection processes and procedures, progress reporting, performance reviews, dissemination, citizen engagement/feedback, and Grievance Redress Mechanism (GRM);

• Oversee baseline, mid-line, and completion survey to ensure quality and timely delivery of outputs; Formulate baseline values, and validate target achievements against the end-of-project target values of PDO and intermediate indicators as included in the M&E Framework, which will be the basis for monitoring the project’s progress towards delivering outputs to enable the desired outcome as described in the Project Loan Agreement, PAM, and other relevant project documentation, in addition to adjusting project scope/implementation if found necessary

1. Participate in the quality control process of the project implementation through the provisions of support to the project’s technical experts/specialists;
2. Implement the project’s Results-based M&E Framework, including the project’s GRM, through the organizing of data collection, data processing, and reporting in accordance with the description and methodologies detailed in the M&E Framework and World Bank policies and standards;
3. Collect all necessary data pertaining to the project implementation, including progress reports from consultants, contractors, and statisticians issued by government agencies. Process the data and report on the project M&E;

• Regularly analyze progress reports from the relevant stakeholders to determine outputs, impacts, best practices, innovations, most significant stories, and issues affecting project implementation;
• Prepare consolidated quarterly, semiannual, and annual progress reports and project completion report with an emphasis on performance and outcomes both in English and Mongolian, including an up-to-date value on all project M&E indicators;

1. Ensure the M&E Framework incorporates a system-wide approach, is flexible and responsive, and builds ownership amongst stakeholders;
2. Prepare and present accurate progress reports in a timely manner, information, and data to the clients and to the Bank;
3. Assist PIU in preparing for evaluation teams to conduct the mandatory mid-term review and the implementation completion evaluations and reviews. Follow up on the evaluation result, prepare lessons learned and strategies for improvement in M&E, and present to the PIU, Ministry of Road and Transport Development (MRTD);

• Monitor project contracts, ensure timely implementation and validity of contracts, and/or recommend the need for adjustments for delivery dates by contractors in a timely manner, if necessary, across project components, including organizing presentations and providing recommendations to the Project Coordinator and the PIU;
• Maintain and archive project files, including the progress reports of each component of project, contracts, and other relevant files and documents in both electronic and hard copies.
• Lead the development of client M&E capacity through the organization of training, workshops, close collaboration on a daily basis throughout the project implementation, and through developing feedback form and assessment of training outcomes;

1. Undertake such other tasks as may be reasonably requested and/ or assigned by the Project Coordinator, and provide support to any other external M&E on the project’s activities.

Qualifications. The M&E Specialist should hold bachelor degree in law, statistics, economics, and engineering or related fields, minimum 5 years of professional experience, minimum 2 years of professional experience in project monitoring and evaluation. Experience working in projects financed by IFI such as ADB would be an advantage; have excellent knowledge of spoken and written English.

If you possess the above qualifications, please submit a cover letter indicating why she/he considers her/himself suitable for the position, detailed public servant CV highlighting skills/experience in English and Mongolia, copy of diplomas or certificates, one reference letter from last two employers no later than 11:00, 29 Nov 2024. Only those successful candidates will be contacted. The application documents under the name of Procurement and Contract management specialist shall be submitted in person to the below address. The submitted documents will not be returned to the applicants. Incomplete applications would not be considered. If you need any further details, please feel free to contact us.

Contact address:  Ministry of Road and Transport, Government Building-13, room 307, Chinggis Avenue 11, Ulaanbaatar 14251, Mongolia Contact person: Baigalimaa.B

Tel: +(976) 51263179